ADMINISTRATION AND SERVICE UNIT

• Planning and implementing human resource development and departmental staffing.
• Provide advice related to service matters.
• Managing the administration of service affairs in terms of confirmation in service, extension of probationary period, entry into pensionable. positions, acting and promotion, job retention, transfer and retirement.
• Administer Service Record management.
• Prepare Income Change Statement (Kew.8) for Annual Salary Movement, Allowance Eligibility and Facilities according to current regulations.
• Manage disciplinary actions.
• Managing Property, Assets and other income Declarations.
• Organizing internal courses.
• Managing the affairs of the Annual Performance Evaluation Report.
• Administer and monitor the HRMIS system.
• Manage nominations for Federal and State Honors, Stars and Medals.
• Responsible for work attendance matters, preparation of monthly. attendance reports for Sabah Court officers and staff as well as issuing show cause letters to officers/staff who appear late/don't record attendance without permission.
• Manage the placement of practical students doing training.

SECURITY UNIT

• Monitor the duties of private Security Guards from time to time.
• Supervise contract workers doing work in the courthouse.
• Ensure that every visitor who deals in the court is registered & wears a Security Pass.
• Carry out security patrols inside and outside the court building as well as the boundaries of the building area according to the schedule.
• Record and act on security complaints.

PROCUREMENT UNIT

• Manage all procurement of the Department related to quotations, tenders and direct negotiations.
• Ensure the procurement process implemented by the Department to comply with the rules and procedures set by the Government.
• Ensure specification and technical reports have been reviewed and approved by the appointed authority.
• Ensure procurement by purchase directly obtains approval from the Director or Assistant Director before issuing Local Orders.
• Ensure the use of central contracts for the procurement of items listed in central/Treasury contracts.
• Manage the Department Procurement planning for each year.

REVENUE UNIT

• Manage, administer and implement matters related to government revenue from the receipt of revenue to the issuance of receipts through the eCF system.
• Manage, administer and be responsible for the Lower Court and High Court deposit accounts.
• Responsible for preparing payment vouchers and supporting documents for deposit refunds.
• Checking and maintaining Trust, Deposit and Revenue Reconciliation Statements.
• Gazettement of ageing deposits.

ACCOUNTS UNIT

• Manage all types of bills and claims under the Managing Budget and Dependent Budget.
• Manage petty cash (Panjar Wang Runcit).
• Manage payrolls for officers and staffs working under the Court of Sabah.
• Issuing Local Orders and processing related payment vouchers.
• Maintain departmental contract administration in the eProcurement system.
• Reviewing and maintaining the Management and Development Adjustment Statement.
• Generate and maintain all financial reports.

ASSET/STORE UNIT

• Receive and validate Assets/Items and Inventory registers through the Asset Management Monitoring System (SPPA).
• Manage/implement asset inspections and update position records and Capital Assets and Inventory.
• Help manage and implement work related to the disposal of government movable assets.
• Help manage the transfer and supply of Capital Assets and Inventory to the relevant units/stations/courts.
• Store stock according to the methods and locations set by using the store space optimally.
• Maintain records for every transaction in and out of stock accurately, regularly and up-to-date.
• Planning and managing stock to ensure stock availability according to the set level.
• Conduct inspections to detect and identify any weaknesses that cause stock. discrepancies, damaged, obsolete, expired and non-moving stock.

FLEET UNIT

• Accept vehicle reservation requests from officers/staff for official duties.
• Ensuring the driver's itinerary to bring officers/staff for official duties such as the bank, Post Office to send letters/documents to other Departments and the business of sending Department vehicles/official vehicles to Spanco for periodical maintenance services or repairing any damage.
• Store the Department's vehicle keys, check the transactions of the fuel cards.
• Ensure that the vehicle log book is maintained perfectly by the drivers.
• Ensuring that every High Court Judge and Session Court Judge sends Petronas oil fuel card detail transaction reports every month.
• Coordinating the affairs of the Department's fuel cards and Official Cars of the YA Department High Court & Sessions Court Judges.
• To ensure the PDRM, JPJ and City Council summons/compounds are paid by the users/drivers who violated the traffic Law and rules.

MAINTENANCE AND DEVELOPMENT UNIT

• Planning, preparing and detailing every Physical Development plan for the Sabah State Court from all aspects of Engineering.
• Manage and carry out maintenance and repairs for All Engineering Disciplines, ensuring the Sabah State Court buildings and facilities function properly.
• Review of the needs / additional facilities based on the current addition of functions for the Sabah State Court.
• Ensure that the State Court's Mechanical, Electrical, Civil and architectural maintenance runs well and follows the correct Engineering procedures and meets the department's requirements.
• Carry out emergency repairs related to physical facilities.

ICT UNIT

• Coordinating and assisting the Information Technology Division, PKPMP in ICT related matters.
• Assist in providing details on ICT equipment needs, personal computers, printers and scanners.
• Providing records, updating, installation as well as maintaining and repairing ICT equipment.
• Ensure that ICT contractors appointed by PKPMP carry out the tasks of maintaining ICT equipment properly as stipulated in the terms of the contract.
• Monitor and ensure that the Internet and MyGovNet networks in Sabah State Court are working at an optimal level.
• Assist the Website Committee in technical related matters of the Official Court’s Portal.
• Ensure ICT equipment loaned to officers and staffs are in accordance to grade eligibility.